TAFE Archive Managment Solution

Project Spotlight: TAFE Gippsland – Archive Management System

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Overview:
Jacobus Business Services partnered with TAFE Gippsland to design and deliver a custom Archive Management System (TAMS) built on Microsoft Power Apps.

The goal was to replace manual archive registration with a secure, centralised, and user-friendly system.

Key Outcomes:

  • Streamlined Data Entry – Staff can input archive details quickly with built-in validation.
  • Label Generation – Automatically creates printable labels containing key archive information.
  • Centralised Record-Keeping – All archive entries are securely stored in SharePoint for easy access.
  • Customisable Retention Policies – Fully editable in SharePoint to stay compliant with record management requirements.
  • Secure Access – Role-based permissions ensure only authorised staff can access and manage archives.

Result:
The TAMS solution has improved efficiency, reduced manual work, and enhanced compliance across the organisation’s archiving process.

Technology Used:

  • Microsoft Power Apps
  • SharePoint Online
  • Microsoft 365 Integration

Interested in a similar solution?
Contact our team on 03 5174 6976 or email help@jacobus.com.au to discuss how we can help modernise your record management systems.